Hello, International Students!
Nice to see you on campus; we hope to see you in the office. But if you have questions or need to find the correct forms, please be sure to use the International Gateway as your first stop for information.
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|Labor Day Holiday||
September 2 *All UTSA, city, state and federal offices will be closed for the national holiday.
|Payment Deadline for Late Registration||
September 6 *You must pay by the deadline, or your classes will be dropped.
|Census Date||5 p.m., September 13|
|Thanksgiving Break (no classes)||November 28-30|
|Final Exams||December 11-17|
|Spring Classes Begin||January 13, 2014|
Tuition and Fees Payment by Third Party
If you have been awarded a scholarship for tuition and fees, a stipend, or receive tuition assistance from an organization, agency or government (SACM, WAMS, Kuwait, etc.), please make sure to do the following:
- Submit your valid letter of financial guarantee/stipend from the sponsoring organization/agency with your student ID to UTSA Fiscal Services. UTSA Fiscal Services will bill the organization/agency for the approved amount of tuition and fees once they receive your documents. *International Student Services will not send your financial guarantee to UTSA Fiscal Services for you. It is your responsibility to submit the letter of financial guarantee/stipend to UTSA Fiscal Services.
- Confirm that your financial document has been received by Julia Poo by calling 210-458-2825 or emailing to Julia.Poo@utsa.edu. *If you do not complete this process by the payment deadline, your classes will be dropped. If your classes are dropped and you are not promptly re-registered, your F-1/J-1 immigration status will be terminated.
Fiscal Services has two locations:
|Main Campus||Downtown Campus|
|John Peace Library (JPL), 1.03.06||Frio Street Building, 1.508|
|Monday – Thursday: 8 A.M. to 6 P.M.
Friday: 8 A.M. to 5 P.M.
Saturday: 9 A.M. to 1 P.M.
|Monday – Thursday 8 A.M. to 6 P.M.
Friday: 8 A.M. to 5 P.M.
Reminder: Enrollment Requirements for F-1/J-1 Students
According to F-1/J-1 visa rules and regulations, F-1/J-1 visa students are required to enroll full-time each fall and spring semester.
|Undergraduate students||Minimum 12 credit hours|
|Graduate students||Minimum 9 credit hours|
|Intensive English Program students||4 classes|
If F-1/J-1 visa students fail to enroll full-time or drop courses below the required full-time hours without International Student Services approval, they will be considered out of status. These students will have their SEVIS record terminated, and consequently they may have to leave the country.
Reduced Course Load
The exceptions to the F-1/J-1 full course of study requirement are limited. Before F-1/J-1 students can reduce their course load, they must speak to an international student advisor to see if they are allowed to do so. Please remember F-1/J-1 students are not allowed to enroll below the required full-time hours without International Student Services prior approval.
If you are completing your degree program this fall 2013 semester and do not have to enroll full-time to complete your program, you can apply for a reduced course load. Remember you need get prior approval from the International Student Services to enroll part-time.
Graduate students who have completed their formal coursework and are engaged in their thesis or dissertation can apply for a reduced course load.
Any Change to Your I-20/DS-2019?
Check your Form I-20 or DS-2019 to see if you need to update your academic major or your financial information.
By law, F-1/J-1 students are required to report any change of the information on your Form I-20/DS-2019. If you need to update your information, please come to the Office of International Programs for instructions.
Change of Address
International students are required to update their local address on ASAP and with International Student Services within 10 days of moving. These two systems are not connected; you must update both places!
Steps to follow:
- Go to the International Gateway.
- Click on left-hand blue bar titled “Forms and Handouts”
- Forms are alphabetized.
- Change of Address is the 1st form under ‘C’.
- Complete ALL information including apartment number, city, state and zip code.
- Note: If you fail to update address, and keep it current, International Student Services will not be able to process letter requests or sign your I-20/DS-2019 form for travel.
Employment in J-1 Status
Regulations require J-1 students to obtain prior approval from International Student Services to engage in any kind of employment, including on-campus employment. The students’ employment needs to be recorded in SEVIS.
EMPLOYMENT IN F-1 STATUS
Regulations require F-1 students must not work in the United States unless the employment is specifically authorized under the regulations. In order for F-1 students to engage in any type of employment they are required to maintain valid F-1 status and to be in good academic standing.
F-1 students are allowed to work on campus up to 20 hours per week while school is in session and 40 hours per week during official school breaks. Special authorization from UTSA International Student Services is not required for on-campus work, but you must continue to maintain valid F-1 status and to be good academic standing to remain eligible for this benefit.
Optional Practical Training (OPT) Workshops: F-1 Only
International Student Services will provide workshops to advise F-1 visa students graduating in December 2013 about how to apply for Optional Practical Training (OPT).
OPT is temporary employment for practical training directly related to the F-1 student’s major area of study. Remember workshop attendance is mandatory for those who are planning to apply for OPT.
During the workshop you will learn:
- What is OPT?
- Who can use OPT?
- When do I apply?
- What do I need to submit and how long does it take to get approved?
- Where can I work and for how long?
Registration is required. Only 10 students per workshop session.
Register now for an OPT workshop!
Sessions will be held in MB 1.202:
- September 10, 8:30 a.m.
- September 19, 3:30 p.m.
- September 24, 8:30 a.m.
- October 3, 8:30 a.m.
- October 8, 8:30 a.m.
- October 17, 3:30 p.m.
- October 22, 8:30 a.m.
- October 31, 3:30 p.m.
- November 5, 8:30 a.m.
- November 14, 3:30 p.m.
- November 21, 3:30 p.m.
- November 26, 8:30 a.m.
Internships: Be careful you do not violate your visa!
Please speak with an international student advisor before accepting a paid or unpaid internship. You may inadvertently violate your visa requirements, or affect the time given for Optional Practical Training.
You may need employment authorization before you begin your internship; there may also be special requirements for your place of employment. Read more about on- and off-campus employment on our website.
Curricular Practical Training
Curricular Practical Training (CPT) is a type of employment that must be an integral part of an established curriculum, for example, required internships as published in the school catalog.
Under most circumstances, to be eligible for CPT students must have been in F-1 student status for one academic year. A job offer is required to be eligible to apply for CPT. While there is no limit to the length of time students may engage in CPT, any student who works for twelve (12) months or more in full-time CPT automatically loses the eligibility of any Optional Practical Training after completion of studies. For more information see Curricular Practical Training.
Reminder: International Student Services Hours
International student advisors provide one-to-one advising during the following hours:
|Monday, Tuesday & Wednesday||Noon (12 p.m.) – 4 p.m.|
|Thursday & Friday||9 a.m. – 1 p.m.|
Advising is available on a first come, first-served walk-in basis. No appointment is needed.
You can drop off/pick up documents between 9 a.m. and 4 p.m. Monday through Friday at the International Student Services front desk.
It takes us 48 business hours to process documents, including letters requested through our online service. Please make your request well ahead of time!
UTSA Office of Equal Opportunity Services
DID YOU KNOW? The Office of Equal Opportunity Services (EOS) is responsible for UTSA’s equal opportunity efforts. The EOS office investigates discrimination and harassment complaints. This includes sexual harassment complaints. UTSA’s Title IX Coordinator works in the EOS office and investigates Title IX complaints, which include discrimination in academic programs and sexual violence.
Students, staff and faculty who have experienced discrimination or acts of harassment or witnessed the harassment of others should contact the EOS office.Office of Equal Opportunity Services
Leonard Flaum, Title IX Coordinator and Senior Equal Opportunity Investigator
Office Phone: (210) 458-4120
Office email: email@example.com
Workshops for International Students
Several UTSA departments offer workshops that may be helpful. The UTSA Career Center has several workshops for international undergraduate and graduate students and The Graduate School offers several writing workshops for international graduate students this fall.